Written by KRISTYN HALBIG ZIEHM
Wednesday, 30 October 2013 18:19
Port committee recommends new policy on services it says would add $10,000 in revenue to 2014 budget
Festivals in Port Washington will be charged for any overtime costs incurred by city departments if a new policy recommended by the Finance and License Committee is adopted by the Common Council.
The committee estimated this would add $10,000 in new revenue to the proposed $8.8 million 2014 budget.
This is the second year the committee has sought an increase in the amount it receives for services provides to festivals. Last year, the panel proposed imposing a surcharge on beer sold at festivals to help make up for overtime paid to city employees — a proposal dropped after the city attorney said it was illegal.
The committee talked about a number of ways to recoup some of the city’s costs, including charging for both straight-time and overtime costs, before settling on charging festivals only for overtime, City Administrator Mark Grams said.
“I think people are starting to understand you can’t expect everything and anything from the city any more,” Grams said. “It’s just not going to happen.
“We have limited resources. The people who directly benefit from those services are being asked to pay for these services.”
Budgets are too tight for the city not to consider imposing such a fee, he said, adding that time spent working for these festivals could otherwise be spent doing other things.
Grams said Fish Day will likely incur the greatest cost under the formula.
Calculations by the police, street and parks and recreation departments show that they incurred $10,761 in overtime costs for Fish Day.
Maritime Heritage Festival incurred $196 in police overtime costs and Rock the Harbor, a one-time festival, $5,285 in police and parks and recreation department overtime. The two combined for a total of $209 in overtime costs from the street department
While the recommendation was unanimously approved by the committee, Grams said there will likely be opposition from some of the festivals when the Common Council holds its annual budget hearing at 7:30 p.m. Tuesday, Nov. 19.
The city’s proposed 2014 budget reflects an increase of 1.85%, from $8.64 million to $8.8 million.
The tax levy is expected to increase 1.84%, from $4.8 million to $4.9 million.
Although he does not have the city’s assessed valuation yet, Grams said he is estimating the tax rate will increase about five cents. That would make the rate about $5.80 per $1,000 assessed valuation, an increase of $10 for a house valued at $200,000.
The budget is largely a status-quo one, he said, with few initiatives.
The budget will allow the police department to convert several more vehicles to propane fuel, a process that began this year, but the associated cost savings probably won’t be realized for another year, Grams said.
The city also reallocated the $25,000 it traditionally gave to Port Main Street Inc., placing it instead in the economic development fund.
The city is also expected to purchase a new dump truck for the street department and an intercept vehicle for the ambulance service.
The city is expected to borrow about $200,000 next year to help finance several projects, including repairs on the streets around Port Washington High School and on Milwaukee Street, sidewalk repairs and a new phone system, Grams said.
“The telephone system here is antiquated,” he said, noting it was installed in the late 1990s. When it needed repairs several months ago, officials were told there were no parts available, Grams said.
The city’s operating costs are expected to be lower with the new system, he added.
Written by KRISTYN HALBIG ZIEHM
Wednesday, 23 October 2013 17:45
Citing lack of trust in group, finance committee opts not to allocate usual $25,000 contribution
Port Main Street Inc.’s request for $25,000 from the city to finance its operations next year was rejected Tuesday by members of the Finance and
License Committee — the first time since the organization’s inception five years ago that it will not receive city funds.
There are too many differences between the two for the city to continue funding the group, committee members agreed, including the makeup of the
Main Street board and the role of its executive director.
“We’ve come up with a lot of things we don’t agree on,” Ald. Dave Larson, the committee chairman, said. “Maybe it is time the city steps away and
allows you to run your organization the way you see fit.”
It’s also a matter of trust, Larson said.
“Main Street doesn’t have a lot of trust in the city, and the city doesn’t have a lot of trust in Main Street. That makes it difficult to move ahead,” he said.
The group’s response to the loss of what Main Street members said was roughly $20,000 on Rock the Harbor, an August celebration of Harley
Davidson’s 110th anniversary, was also cited by the committee as a reason for its decision.
Main Street has yet to take responsibility for the situation or develop controls to ensure the situation doesn’t repeat itself, committee members said.
“My constituents have said clear and crystal, ‘Why are you giving money to an organization that didn’t have controls to keep it from losing $20,000 for
an event?’” Ald. Doug Biggs, a committee member, said.
Jim Biever, president of the Main Street board of directors, said in an interview after Tuesday’s meeting he was surprised and disappointed by the
“We don’t have a plan B yet,” Biever said. “We’ll have to adjust our budget appropriately. We’ll scale back a few things. Right off the bat, I can’t say
what those things might be.”
Marcia Endicott, a member of the Main Street board, questioned whether the city supports the organization.
“Would you like Main Street to dissolve?” she asked committee members. “That’s what I’m picking up tonight.”
Committee members said they value what Main Street has done for the community but question its checks and balances, particularly in the wake of
the Rock the Harbor losses.
While the committee recommended cutting the city’s subsidy for Main Street, aldermen left intact the $1.84 per $1,000 assessment it imposes on
downtown property owners to support the Business Improvement District. The assessment generates about $60,000, with $55,000 typically allocated to
Main Street for its operations.
However, in reviewing the BID budget Tuesday, the committee stressed that it wants the organization to more closely oversee the use of those funds.
“We don’t want that to continue,” agreed Scott Huebner, a member of both the BID and Main Street boards. “The group (BID board) feels there needs
to be accountability.”
Biggs said he wants the BID to require Main Street to pay off its debts and make up its deficit before it receives any BID funds.
“They have to be whole before they get a dime,” he said. “They’ve got to get 2013 sorted out.”
Committee members recommended the $25,000 previously spent on Main Street be earmarked for economic development throughout the city.
“This city needs more industry,” said Ald. Bill Driscoll, a member of the committee. “I think it’s just time to move on and spend this on developing the
entire city and trying to draw industry here.”
All the downtown businesses combined won’t hire 100 additional people in the coming years, he said, but one large industry might, and that would
help support the community as a whole and the downtown businesses that make up Main Street.
However, aldermen said, the funds could also be used to help finance a Main Street project in the future if necessary and appropriate.
The Main Street budget presented to the Finance and License Committee predicted the group would take in $142,000 next year, including the
$25,000 city contribution and $55,000 from the BID.
The bulk of the rest of the revenue would come from events and fundraising. Biever noted that the budget anticipates significantly more in fundraising
proceeds than have been collected in the past, showing a commitment by the board of directors.
But aldermen were skeptical of the group’s ability to meet the fundraising goals.
“These are aggressive numbers,” Biggs said.
The expenditure side of the budget shows Main Street spending $134,800, resulting in a surplus of $7,200 by the end of next year.
Biever told the committee that the budget also anticipates that Main Street will end 2013 with a deficit of $2,500, provided its Comedy Night is
successful and brings in the expected $4,000.
However, committee members noted that the organization hasn’t paid $3,000 it awarded to businesses in facade grants this year, bringing the total
deficit to $5,500.
Tuesday’s discussion largely centered on Rock the Harbor, which put Main Street in a precarious financial position even though the organizers had
promised repeatedly that the event would not tap into the organization’s funds.
When asked, Biever said the festival probably cost Main Street $20,000, adding commissions are continuing to trickle in so final numbers aren’t
available. All the bills from the festival are in, he added.
Main Street officials repeatedly said many businesses had record profits during Rock the Harbor, Larson said, suggesting the organization try to get
these businesses to make up the projected deficit.
“I would think you could collect that $5,500 easily and they would still have record days,” he said.
Main Street did approach businesses for funding but was unsuccessful, Biever said.
“That’s surprising,” Biggs said. “It seems a few businesses benefitted and an entire organization took it on the chin.”
Larson said the city has asked the Main Street board to be accountable for the mistakes of Rock the Harbor, but hasn’t seen any tangible results.
“You talk a lot about lessons learned and accountability,” he said. “We asked the board to look at itself. We used the term ‘blow up the board.’ I think
there should be some reorganization of the board.”
The committee questioned what Main Street is looking for in a new director, and whether the $36,000 salary is enough to attract the quality candidate
the position requires.
Dan Micha, a member of the Main Street board, said the new director should be charged with raising enough money to cover the cost of his salary,
with a bonus proportional to additional funds the director raises.
Larson questioned this, noting the National Main Street Center specifically says fundraising is a board function, not a job for the executive director.
The committee also asked about the board’s decision to omit a requirement to follow the Wisconsin Open Meetings Law from its bylaws, and its
decision Monday to reinstate it at the city’s prompting.
“The fact it took so long makes me nervous,” Larson said.
“It was a mistake on our part,” Biever said. “It blew up in our face.”
Written by BILL SCHANEN IV
Wednesday, 16 October 2013 18:49
Two Port Washington-Saukville School District teachers have submitted resignations effective next week — unusual moves made well after the start of the school year that will force the district to rely on longterm substitutes until replacements can be hired.
Scott Oftedahl, band director at Thomas Jefferson Middle School since 2009, is leaving to become the technology and assessment coordinator for the Germantown School District, according to an Oct. 2 resignation letter.
The school’s former longtime band director, Loey O’Keefe, will serve as the long-term substitute, Principal Arlan Galarowicz said.
Angela Haendel, a speech and language specialist at Dunwiddie Elementary School, is resigning for personal reasons, according to a letter she sent Supt. Michael Weber on Oct. 4.
Both resignations are effective Friday, Oct. 25.
In another unusual move, the School Board met in closed session Monday to review the performance of both teachers before voting in open session to accept their resignations.
The district will fine the teachers $1,000 each for resigning after the start of the school year as allowed under their contracts. Typically, staff resignations are approved by Weber and confirmed at a later date by the School Board.
“It’s very unusual for this district to have to deal with resignations at this point in the year,” Weber said. “Because of that, I didn’t feel comfortable accepting them.”
Board President Jim Eden requested the closed session so the board could examine the performance reviews of the teachers before accepting the resignations, Weber said.
“We needed to look at this closely because these resignations will create challenges for us,” Weber said.
At the middle school, Galarowicz said, it was fortunate that O’Keefe, who retired as the school band director in 2009, was available to fill in.
Shortly after O’Keefe’s retirement, Oftedahl left his position as principal of Kennedy Elementary School in Grafton to become the band director at Thomas Jefferson Middle School. A band teacher before he went into administration, Oftedahl said at the time he wanted to return to the classroom and pursue his love of music.
In his resignation letter submitted this month, he apologized for “the timing of this announcement,” but said the Germantown position opened up only shortly before school began.
To fill Haendel’s position, another reading specialist will assume some of her duties and a long-term substitute will fill in until a replacement can be hired, Weber said.
“Speech therapy is a hard position to fill, but we already have two candidates in mind,” he said.
“We’re sorry to see both these teachers go, but we’ll be fine.”
Written by KRISTYN HALBIG ZIEHM
Wednesday, 09 October 2013 19:02
Port officials want more accountability from downtown group, which says it will consider expanding board membership
Port Washington city officials and the Port Main Street Inc.’s executive committee met for more than two hours Tuesday to try and work out their differences prior to city budget talks in the coming weeks.
Mayor Tom Mlada said city officials stressed the need for Port Washington Main Street to be transparent and accountable during the meeting, something they have emphasized since the Rock the Harbor Harley-Davidson anniversary celebration in August lost tens of thousands of dollars and put the organization in a precarious financial position.
To do that, city officials stressed the need for Main Street to hold public meetings and follow the Wisconsin Open Meetings Law as a way to be a transparent, accountable organization, said Mlada, who is also a member of the Main Street board of directors.
It’s important because the organization is funded primarily through tax dollars, he said.
“To me, we ought to be aiming for and asking for public input so residents can voice their opinions,” Mlada said. “Anytime you have taxpayer dollars in the discussion, it just makes sense.”
Main Street Board President Jim Biever said the organization has always held open meetings, except when dealing with personnel matters and contract negotiations.
“I think we’ll probably have our bylaw committee review what we have to make sure it reflects that openness,” he said.
The Main Street bylaws called for the group to operate under the state Open Meetings Law until this summer, when it was amended to allow closed meetings for a number of reasons. Biever said the change was an effort to simplify things for members unfamiliar with the state law.
Mlada said the city also stressed the need for Main Street to expand its board, bringing in new members who would provide different viewpoints.
“That’s not an indictment of anyone currently serving on the board,” he said. “There would be real value to expanding the board.”
As many as five new members could be appointed, Mlada said.
Biever said the board is poised to appoint two new members on Monday to replace Rob Helm and Maria Kiesow, whose terms are up.
Four candidates are being considered to fill those spots, he said.
Adding more members “could be a possibility,” Biever said. “We’ll have to see how the board feels.”
The Main Street board will meet Monday, Oct. 14, and members will work to finalize its 2014 operating plan and budget in preparation for its appearance before the city’s Finance and License Committee the following week, Biever said.
“We’re assuming we’ll be full funded by the Business Improvement District and city,” he said. “We’re committed to doing the right things for downtown businesses and property owners.”
Main Street receives $58,000 annually from the downtown Business Improvement District, which assesses a tax on downtown property owners, as well as a $25,000 contribution from the city.
But with Main Street members talking of a potential deficit from Rock the Harbor of as much as $30,000, aldermen last month said they wanted to see changes and accountability from the organization before they approve any funding for 2014.
Biever said the Main Street board will likely know by Monday what the losses from Rock the Harbor total.
Tensions between the groups haven’t decreased since then, something that was especially evident last week when the city said it would appoint members of the BID board to comply with state law — something it hasn’t done in recent years. That news prompted Biever to suggest the BID consider disbanding.
Tuesday’s meeting, however, seems to have relieved at least some of the tension.
“We’ve worked through that,” Biever said of the BID membership issue.
“I think everyone in the room agreed to move past our past issues and move forward.”
Mlada and City Administrator Mark Grams concurred.
“We aired things out, and that was good,” Grams said.
Mlada added, “They heard our suggestions and they certainly seemed receptive to them.”