Village Board to go paperless with purchase of tablets

Trustees getting government email addresses that brings Fredonia in line with open records laws
By 
DAN BENSON
Ozaukee Press Staff

In an effort to improve efficiency and save money, the Fredonia Village Board last week voted to buy computer tablets for its members and some village staff.

The village will spend about $3,700 to buy 10 iPads — one for each board member, one for Public Works Director Roger Strohm and two for the office of Village Clerk Sandi Tretow — and accompanying software. The tablets will be used to  share and maintain agendas, minutes and other information rather than working with printed pages.

The purchase was recommended by the village Technology Committee and was approved by the Village Board on a 5-0 vote at its July 19 meeting.

Having the tablets will allow board members to pull up records and supporting documents during meetings rather than having to print them out, facilitating discussion.

“It brings us up to the 21st Century,” Technology Committee Chairman and Trustee Richard Abegglen said.  “We’ll be saving paper, resources and time.”

Many other municipalities in recent years have replaced using paper documents with digital devices to save copying costs and improve efficiency.

Village of Saukville board members, for instance, have used tablets for years.

The board also approved creating new official email addresses for board members modeled after Ozaukee County’s and ones already used by village staff.

Until now, board members have used personal addresses. While some created email addresses they used strictly for government business, others had used the same email they use for personal affairs.

That will bring the village in line with generally accepted practice as it relates to state open records laws, Tretow said.

“This will definitely help with open records and keep their private and public emails separate, “ Tretow said.

The new addresses will be the board member’s first initial, last name, followed by @village.fredonia.wi.us.

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Wisconsin’s largest paid circulation community weekly newspaper. Serving Port Washington, Saukville, Grafton, Fredonia, Belgium, as well as Ozaukee County government. Locally owned and printed in Port Washington, Wisconsin.

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