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Job duties may switch under new plan PDF Print E-mail
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Written by Mitch Maersch   
Wednesday, 03 May 2017 19:46

Village treasurer cites legislative changes in suggesting shift in staff’s responsibilities

The Belgium Village Board may realign the job duties of its office staff after Treasurer Kelly Brinkman requested changes at last week’s Finance and Personnel Committee meeting.

In a 14-page report to the committee, Brinkman cited legislative changes in financial reporting and tracking since 2013 that added to her workload. Among the document were the treasurer’s job duties and highlighted changes.

Midway through last year, Brinkman said, she realized she was “getting spread pretty thin.”

Brinkman proposed moving some of her duties to Administrative Assistant Sherri Erickson, including handling late quarterly utility bill notices.

New legislation requires sending notices to landlords whose tenants didn’t pay their utility bills on time, which Brinkman said took her four hours one day.

That’s one example of a task that isn’t “terribly difficult but insanely time consuming,” Brinkman said.

Among other duties Brinkman would shift include dispersing the room tax collection to the Belgium Area Chamber of Commerce, issuing Wisconsin System Retirement reports and managing software and documents for the recycle center.

Committee member Josh Borden asked Brinkman if she was confident Erickson could complete those tasks.

Brinkman said Erickson, who wasn’t at the meeting, already knows the village’s systems.

“She’s halfway there. She just needs to be trained on the rest,” she said.

Committee member Gail Kowalkowski suggested adding a line to the job duties commonly found in other job descriptions: and other assigned duties.

Village President Vickie Boehnlein suggested the village have two documents, job descriptions for village staff and the more detailed job duties document like Brinkman presented.

Boehnlein said she doesn’t want the Village Board to OK new job duties.

“She’s your assistant, here are your duties,” she told Brinkman.

The committee approved the job duties realignment document with two additions.For the administrative assistant, adding other duties assigned by the clerk or treasurer. For the treasurer and clerk, adding other duties required by the state and trustees.

The Village Board may act on the realignment at its meeting Monday, May 8.

Brinkman also suggested a staff addition down the line.

“Obviously, as we grow we’re going to have to hire a utility clerk,” Brinkman said. “There’s just no way around it.”

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